Rock U - Check-In - Check-in - Attendance Analytics

Transcribed Video Content

Okay. So let's look at attendance analytics. This is a very powerful reporting tool that deals with check-in data. So this is the initial screen and you have a lot of abilities here to kind of slice and dice the check-in data in lots of different ways. Now you'll find this under the tools area in your menu. So let's just flip over and see it live. Now we come in, the first thing we're gonna wanna do is pick the attendance type. Okay. So we've selected here weekly, service check-in area. Next, you wanna choose a date range that you wanna look at the data for. So we've chosen the previous three years of data. And we can choose to group it by week, month or year. Week is a good way to start. And when you first come in, you're gonna have to hit the update before you see any data, initially. And that's because we first want you to give us the configuration and then allow us to go get the data. If we just kinda came in and brought in that data, it actually sometimes takes a while and, that would kinda be wasting wasting your time as we brought in data that maybe you weren't even that interested in. And then below that, you're going to, select the schedules or the campuses or the various check-in areas, that you want to look at. Optionally, at the very bottom, you can limit the the people who are shown by a specific data view. Okay? So you can come in here and say members and attendees or maybe it's people who are serving or people who, perhaps have given a certain amount. So you can kind of limit down what's shown based on that which is really powerful. Now there are a lot of check boxes here. So just know that if you, , click on the master area that it'll select all the groups down below it, which is nice. Okay. So when we get this kind of where we want, we'll just hit update and that'll go out and get the data and go ahead and and present it for us. So if again, if I wanna see maybe by month, it'll auto change that and now we get the graph in different, in different, contexts. Now, if you wanna see the data that's behind this graph, you can go ahead and show that and That's gonna show you the counts and by the dates. So that's helpful. You can also change how you want this graph displayed if you wanna see it by group. So make a line for each group or by campus. We only have one campus in our sample data. Or maybe by location. You can kind of see the different locations and also by schedule. This will be your service times. Okay. So a lot of things you can do with that. Now, you can also, instead of seeing it in chart format, you could see it in the actual people list. So this is gonna show you show us all those people and it'll show check marks for when all the different opportunities were and who checked in during that opportunity. Okay. And it gives you counts during this period, which is very helpful. Now, we could convert those attendees, which we typically in this use case would be children. We could switch that to parents. So if I wanna do some kind of mailing or communication, I could swoop swap it over to to parents of attendees. Hit update. Okay. Now I have all their parents. So this is kind of interesting too because say, I only had one child, there but they have two parents, I would actually see, two records for where before it was only one. So let's go back to attendees. There we go. Okay. So I can also, filter by visit. So I wanna see people who have, had their third visit, within these areas. So this is not this isn't saying that they visited three times, it's that they've had their third visit, to that area. In which case, we may actually not even have that in our sample data. But first visit is is a more common one and looks we don't have that in our sample data either. But this is a very common report that you can come in and run on a weekly basis. So you could say, show me all the people who have, checked in for the last week and I wanna see only those who have had their first visit. Pattern is actually really useful too. And that this one will give us more they've attended at least, , six times in the selected date range. So we can go ahead and do that. There we go. Or we can also say they've attended at least six times in that date range and missed at least three times between this date range and say another date range. So that gives you some really powerful, querying capability all on check-in data. Now, you can write regular Rock reports using data views and reports, for some of this, but most people find that this tool is a lot more helpful and a lot more, is a lot quicker to get the answers that they need, especially if they're doing kind of what if reporting, for a specific pastor. Now, setting up all this configuration, , can take a few clicks. So there is this ability over here to click icon and it'll take all that configuration that we currently have and put it into a URL. So I can either bookmark that so I can come up to the to the address bar and paste that in and notice how long it is because it has all those settings embedded in the URL. And that'll bring you right to that configuration and actually run it. So I can either bookmark this or some people create little pages where they'll have commonly used templates for for looking at this data. And, again, that's a really great way to create reports instead of having to do all these data views and and and such. You can actually just create these links to tenants analytics. And then from here, , you can you can do communications, you can bulk update, or you can export to Excel or a merged document. So that's a really powerful tool. Come in here, take a look at it, use it for all of your attendance reporting needs.