Rock U - Finances - Transactions

Transcribed Video Content

So let's talk about financial transactions with Thinrock. Pretty much anything that has money associated to it is gonna be a financial transaction whether it comes through event registration, online giving or any other way that money can be collected. At the end, it'll always be a financial transaction. So let's go ahead and look at that. So financial transactions are located under finance transactions. Now sometimes you'll you'll approach transactions more from a batch perspective, but we have a whole video on that. So let's go ahead and actually just look at it from more of a transaction perspective. Okay. So now we see a large list of transactions. Now a lot of the blocks in in the finance area, there is a total at the bottom and filters at the top, which allow you to do some pretty cool reporting. The transaction block has a ton of, filter options and we have heard that this has eliminated the need for a lot of different reports. So if you wanna just see all the the transaction types of contributions, with the currency type of check, , you can easily do that kind of reporting right here. And again, you have totals at the bottom by account. So a lot of times, this is a very, effective way of doing reporting. So let's actually drill into one of these transactions and see some more detail. Okay. So in this case, this is a check. It's a gift and it's been split into two accounts. So we have the the general fund and the mission fund. Now, notice here that we we actually can't edit this transaction and that's because the batch is closed. And so that's a good thing. Once a batch is closed, you shouldn't be able to modify anything inside that batch. So let's go ahead over to the batch and we'll go ahead and open this batch so we can see more information about it. Okay. I'm gonna flip back over to the country to the transaction. Okay. So from here, I have a few options. I can refund it and there's a whole video just on refunding it. I can hit edit and just go ahead and modify any of the settings of this transactions. I can add in another account. I can split this monies across those accounts. I could combine these and and roll up this $50 into that general fund and set any of these different properties of the transaction. But overall, there's for the most part, you just enter the transactions, they get closed in the batch, and then you're pretty much done. One thing I would note though, as you're looking at, your transaction list, and unfortunately our sample data isn't probably the best data to show this, but on these transactions in the summary field, we're gonna input a lot of information about what occurred. So for instance, if this was an event registration, we're gonna tell you who the event registration was for, all the registrants, maybe not every property but what how they registered, we at least wanna tell you their names and how the the fees and and costs were calculated. Because at the end of the day, we wanna be able to delete those event registrations and and have you from an accounting perspective have all everything you need in the summary. So that way, we can delete event registrations yet at the same time accounting can still come in and get the information they need. So that's a pretty important use of the summary field. But that is transactions within Rock.