Rock U - Finances - Accounts

Transcribed Video Content

A general fund, a building campaign, or a mission trip. Accounts are how we define these buckets that finances go into to make sure that everything is tracked consistently and aligns with even the accounting system that you use. Let's go see the accounts we have out of the box. So we'll head over to finance, down to accounts, click on that. And we've got a list of accounts right here. I'm gonna cover a few things on this page real quick. First of all, you can easily search through your accounts if you've got a long list. You can add top level accounts or you can even add child accounts to your accounts if that's helpful for you or your accounting team. You can also pick whether you wanna show all or only the active accounts as you can easily inactivate accounts if they're no longer valuable to you or no longer used. You can also order top level accounts that allows you to just drag and select the order you want. So now mission fund should be above event registration here and that is the case. Now let's look into what one of these actual accounts look . This general funds comes out of the box. I'll click edit on it. And just note, you can pick whether this is active, I said, and whether it's public because some of these accounts will be on external pages such as the give now page. If you want people to be able to direct their giving to a specific account the mission funds or the building fund. So some of the settings on this account have to do with its public look, such as the description. Actually, that's mostly internal, but the public description HTML, you can use to actually include HTML and have a nice structure to the way this account is publicly described. Also, if this was a child account, you could pick a parent account for it pretty easily. The general ledger code, this is for the accounting team. You can pick an account type and this is a defined type that we don't have any out of the box for. But if you have plenty of accounts and you want to categorize them in some way, you can start creating account types. We also have start date and ends date. This is helpful if you want to make sure if this is public that it isn't shown before or after a certain date. Say we no longer want the mission fund to show after a certain date, then you could pick that as the end date. Then the public name, this is the actual name that we're gonna show publicly. Then you can use campus child account matching and this when this is enabled, blocks that support the feature will attempt to use a child account that matches the campus provided by the block. If no match is found, then this account will be used and any selected campus on this account will be cleared so you can pick that campus that this account is associated with. You can also make it clear whether this account is tax deductible for the people that are giving to it. You can pick a URL that's displayed publicly if you want to reference a specific URL where giving happens for this account, for example. Then you can even pick an image to make this account easier to tell apart. Then something pretty cool you can do with accounts as well is sort of the following feature in Rock. You can pick an account participant and you pick the purpose. In this case, giving alerts comes out of the box and pick a person and it will allow them to essentially follow this account. So if something a giving alert happens for this account, that person will be notified. Hit save and that's it for accounts. A clean account structure makes sure that every report, every statement, and every giving page works well with your organization and the way that you define finances. Thanks for watching this video.