Rock U - LMS - LMS - Administration

Transcribed Video Content

Alright. Your first LMS program is set up, and you have all the pieces in place, but you're ready to administrate. Let's look at how to do that now. With our program already created, let's go back and make a couple administrative changes that will help you understand how LMS works better, how security works, grading, and more. So we'll go to the people tab, down to learn, and we'll go to the volunteer onboarding program and click configure program. Then we'll click edit. And in the advanced settings, you'll see, first of all, that we have a default grading system of completion. So to look at the options for this, go to your admin tools, settings, then type in grading systems, and click on it. Here are the out of the box grading systems, and the default is gonna be completion. Each one of these, though, has its own scale, which is important, and you can add your own if you'd , but we're gonna look at completion. And any grading system with only one thing on the scale is gonna be considered a completion type. So this is a very simple way of tracking grades. You can see here all that needs to be done is someone completes the course. We're gonna go back though and look at a more complicated grading system, which is letter grade. And this is used pretty traditionally in schools, but you can pick the scale here for when someone receives a certain letter. So for example, if someone in one of their classes on an activity gets a 93% or above, they're gonna get an a on the grading scale, and this is considered a passing grade. And you can select whether a letter is considered passing. So, for example, if you have a d, you're not passing the class. We also have pass fail, which means not everyone is gonna get through the course. In fact, you have to get a 70% overall to be considered a pass. Anything under that is a fail. And going back to our program, using these grading systems, you can configure at both the program level, taking what the default grading system is gonna be for all the classes created. Then when we go to an actual class such as first aid and safety, by default, it's gonna be the completion grading system. But if you want it to be different, you can override it once you're creating the class. So, for example, if we were to go back, configure our program, and we're gonna click on the course. When we add a new class, we can be picky about which grading system we want. We don't just have to use the one that's there by default. Okay. Now on to the next topic, I'm gonna talk about how security works for the LMS. We are back to our program, and we'll click configure program. And we'll go to the security icon right here, and we'll click on administrate. You can see there's a role here called LMS administration, and this is important for, when you are giving someone the opportunity to edit anything across your LMS. So programs, courses, classes, whoever has this role can edit all of those things. So this is something that you'll wanna keep tight and give only to people who need this role. If we go to the view grades tab, there's actually a different role that can be added, and it's called the LMS workers role. And this is what you're gonna give to people that are generally in the facilitator position, and they need to come on to your internal site and either grade activities, look at assignments people have done, assign new activities, or send out notifications. And, again, this person will be able to view or edit grades. Now now that we have that security in place, I'll show you if we go to a course, Courses inherit security from the program, so it's the same here. And if we go into our course even deeper to a class, classes inherit security from the course. So wherever you add securities for LMS such as the worker role or the LMS administration role, they'll be inherited down from the program level all the way to the class. So you can keep security tight and give the right people the right permissions. The last thing I wanna cover for administration is you can actually take attendance for a course. So let's say this is an in person course and every day we start class, we wanna make sure that everyone is there. We can scroll down and click on our course. And over here, there's gonna be an icon for attendance. We'll click on it. We'll add a new occurrence, which is gonna be set for today. We'll click on all the people that were there. Just click back, and we have attendance logged. 100% attended for this occurrence. Okay. We covered a couple different LMS essentials for administrating your programs such as configuring grading systems, even setting up security, or taking attendance for your class. I hope these were all helpful, and they set you up for success. Thank you for watching this video.