Rock U - Event & Calendar - Events - Calendars and Events

Transcribed Video Content

Okay. So let's drill down and look at calendars and events in detail and how we configure those within Rock. Okay. So that is underneath tools, calendars. Okay. So we've started at the top level and just see our different event calendars that we have configured within Rock. And again, you can add more, by going up here. Before we drill down and actually look at the events on these calendars, let's go ahead and add a new one and just see some of the options that we we can, configure these calendars for. Okay. So in this case, let's just make a youth calendar. Okay. A description and a calendar CSS class. Those are pretty common throughout Rock. So, I'm just gonna do FA FA child, I think, a correct icon. Now, here you get to define what attributes you want on events that belong to this calendar. Okay? So you can come in here and you could add one maybe note to parents. Okay. And so only events that belong in this calendar will actually have this attribute. And I'm gonna go ahead and make this a memo field. Okay. Also, optionally, you can have content channels link to events on certain calendars. And so, these content channels allow you to do things, promote, ads on the website. So, you might obviously, your events are gonna show up on the calendar. But if you want these events also to show up as ads on your website, you could link in, content channels here, to do that. Okay. So we'll just say external website ads. Now, that's completely optional. Okay. So we've created a simple youth calendar here. Let's go ahead and hit save. See if my icon came through correctly and it did. Okay. So I'm gonna go back out to our calendar list and just see it. Okay. There it is. Okay. So let's drill down into the public calendar. Here we have a few sample events. Okay. So we have a a car show, we have a a finance class, and a youth event. So let's go ahead and look at this youth event. Okay. Again, the event at the top is really for all occurrences of this event and then the actual occurrences, specific occurrences are listed below. Okay. So let's go ahead and look at editing our event here. Okay. So name, whether it's active, whether it's approved. So there's a whole approval process that you can put into these events before they go up onto the calendar. A summary and that'll be used in your lava as you start building out your calendars as well as the description. Audiences is just a a way of promoting your event and having different kinda categories you can almost think of them as. Now note here, this is where we're gonna actually select our our calendars that this one's gonna be on. So it was already put on the internal calendar and the public calendar. I'm just gonna go ahead and actually add it to the youth calendar since this is a youth event. The details URL is a address, a web address that would be used instead of going to the detail page. So if your event is maybe an external event that has its own website or has its own link somewhere else on the Internet, you can actually provide it here. And so when you click on more details, you actually go to that website versus, the actual detail page. Okay. And then down below it, have our attribute values. Now, notice here that there's different groupings of them. So these are the attribute values that are tied to the public calendar. And then notice here's our youth calendar and the the attribute that we just created, which was note to parents. Okay. So you're gonna actually see the attributes based on which calendars you picked from up here, which is pretty cool. Okay. So that's the actual event. Now, you still have the occurrences though. So we have an event, we have this youth event. Now, we might have be having this event, separately on different campuses or we might be having this youth warrior event. Maybe it's a monthly event that happens. So let's go ahead and create a new occurrence of this. Okay. So the first thing we do is we pick campus. So we're basically saying this this one's gonna be on all campuses, but we could actually have more than one campus or or define a specific campus. Next, we give it a location description. Now here this is a a free form text field. We don't we're not gonna use the name locations because we really want you to be able to have a flexible, description here and not necessarily be tied into something that's already, within Rock. Contact. So, again, maybe we'll choose our event coordinator in their sample database, Jenny, and it fills in her information. And then the schedule. So a lot of times the schedule is just gonna be something very specific. It's just on a certain day and a certain time and it lasts a certain length, so two hours. And it's a one time. You can make these reoccurring. Now remember, what you're doing here though, this is an occurrence of of the event. If this event happened every month, you probably don't wanna say reoccurring. This is if this occurrence is reoccurring. So you could say, , maybe you meet weekly, on Wednesdays, but you only meet for, , three weeks. Okay? So this occurrence lasts three weeks. That's a good use of of recurrence. Using recurrence to say this this this happens every week, That's that's a little bit different. You you can do that but if you register, if you use event registration for this, you're registering for this forever, versus just for this instance or this occurrence of the event. Okay? So let's go back to one time. Okay. Now this is where it gets kind of cool. So we can create a event registration right from here. Now if we already created it, we, , did that ahead of time, we can we can go ahead and pick it. But instead, we could just create a new registration instance. And this assumes that the templates already made. So in this case for this warrior event, I don't have a template yet, but we'll just use the starting point one. And now, note that these rest of these fields are, very familiar to you if you've made event registration instances because it's the same fields. You have a couple of new fields over here where you can tie this registration to to drop into a specific group. Okay. So I can come over here and pick a group for them to drop into. Maybe I'll just say general groups. And I can give it a URL slug. Okay. So this is a ending point of the URL which basically says, hey, when you're doing the event registration, this is the key for that registration. So I could say warrior event April. And so now if we went to event the event registration page and ended it with this slug, knows, hey, use this registration, drop them in this group and everything is good. So this is what we would call a linkage. This is building up the linkage, which we do have a separate video on. Okay. So I'm gonna go ahead and actually cancel out of this and not do that. And then we can put a note about our occurrence. So when we save this, we've basically now created a new occurrence of this event. And that concludes, looking at the calendar events and event occurrences.