Rock U - Event & Calendar - Events - Linkages

Transcribed Video Content

Okay. So let's talk about the concept of linkages. This is a very powerful tool to link, your calendar, your event registration, and groups together. And so the way this works is you have an event instance or an event occurrence. So that's a specific instance or occurrence of an event and you can tie that to a registration instance. And so you wanna do this so that when you go out to the calendar and you look at your event instance or occurrence, which registration to link out to. And, you also in in a lot of cases wanna link to a specific group too so that when the registration is processed, you're dropped into a specific group. Optionally, you can also link in, content items for promotion purposes, but that's not that's not a very common use case, but these top three are definitely ones that you wanna be aware of. Okay. So for instance, say you have this Rock solid finances for five that happens on May 11. So you're definitely gonna come in here, add an event instance for for that so it shows up on the calendar. You also want to do event registration for that and it needs to have its own unique registration instance so you can do things counts and and other things that are gonna be very specific to that registration. And at the end of it, you want to drop into a specific group. Okay. So this group is what's gonna allow you to do things check-in. It's also gonna allow you to do things badges did someone tend Rock solid finances? Well, yes. If they've tended a group of type Rock solid finances, then we know that we can light up that badge. Okay. So again, you could have content items down here but really it's these top three that are key. So let's let's go ahead and look at some real world examples. Maybe using the starting point example inside of Rock. Okay. So let's look at a current one and then let's add a new one. Okay. So let's go over and look at our event registrations and look under starting point. Okay. So you notice that there is this starting point instance and this is again event registration instance for April. Let's go ahead and click on that. Now we're pretty probably familiar with these top three tabs, but let's go ahead and click on linkages. Okay. So under linkages, we can see that this registration is tied to a calendar item. So the starting point, it's on the public calendar. That is linked to the campus main campus and it's gonna drop into this SP April and its public name and slug are here. And remember slug is just a little string that tells event registration which one of these linkages to use. Okay. So this is great. Let's just say though that we want to create, the May class. Okay. Now, the recommended pattern that I would, suggest is that you first create your group and then you create your calendar item. Okay? And then your calendar item is actually gonna create the registration instance for you and you'll see you can tie in your group at that point. So let's just follow the pattern. So first, we'll go create our group and then we'll create our calendar event. So I'm gonna go over to the group viewer. Under starting point groups, I have a little parent group here. So I'm gonna select that and add a child to selected. So we'll call this SP May. Save that. Okay. Now I'm ready to go make my calendar item. So go to our calendars, public. Okay. So here's my master event, and I'm gonna go create an occurrence of this. So I'm gonna go here, add. I'm gonna say it's gonna be in the main campus. We'll leave the building blank. But what I wanna do here is now I wanna link to create a registration. Now, I haven't already done a new instance just for this one. So I'm gonna go ahead and click this one to add a new registration. I'm gonna make sure that the template is starting point. Give it a registration instance name of starting point May. Now here's where I can go ahead and add my group linkage. So I'm gonna go in here, say starting point May, put my slug in here, so I might use SP May. And I could complete the rest of this, but just for brevity, I'll just skip all that. Hit okay. Okay. And I'm gonna hit save. Okay. So it's that simple. I've now created a new event occurrence that is has its own registration and it will drop into a specific group. Now, notice I can jump over here to this registration and maybe look at its linkages and see that it's all there. Now, say that when I did all that, maybe I forgot to create my group. So I wasn't prepared. I could have gone through and just saved it all. And I can actually come back over here and edit this and I can go ahead and add the missing group. So this group isn't necessarily required and you can add it later. Okay. From here too, you can have multiple linkages per registration and that has some very powerful use cases. Let's take a look at what you can do with that. Okay. So say that you have a summer camp and you want to have one registration for that summer camp but you would to treat the boys and girls a little bit differently. At the end of the registration, you want all the girls to go into one group and all the boys to go into another group. Well, you can do that. So you would set up a linkage that's that links this event instance or occurrence to this registration instance. And because you use a different slug, actually gonna drop into different groups at the end. Okay? So reg girls goes this way, reg boys goes that way. So that's pretty cool. Another usage for that, same same use case here is a summer camp. But for some reason, you want to have different registrations for boys and girls. So maybe it is that you can only have 50 girls and 50 boys. So, , if you put a hundred in one registration, you might get the wrong balancing and then you can't fill your cabins correctly. So what some people will do is they'll actually have different registrations for each one. But at the end, they'll actually all dump into a single group called campers. Okay. So this is another use case that you can maximize the power of linkages, to do this. And that's, just some of the tips that what you can do with linkages and how they work.