Core Docs - Core Concepts - Email from the Entry Form

Rock Version: v19.0
Last Modified: 2025-11-20 9:16 AM

In many cases you'll want to email an individual to let them know that a workflow needs their entry before continuing. While you're welcome to configure the Email Send action to do this, there is a short-cut built into the Entry Form action.

Workflow Email Templates

The default communication template that ships with Rock will list the values of all of the workflow attributes selected on the entry form in the email. If this is not what you'd like, you can either create your own email using the Email Send action, or you can create a new template. This new template can be created under Admin Tools > Communications > System Communications. In order for the template to be displayed on this list, it must be added to the Workflow category.

Commands In The Default Email Template
As we mentioned above, the default email template will list all of the attributes selected for the entry form. Also, if there are no required fields for the form, it will add buttons for each command. If an entry field is required, the commands won't be shown.

See our Communications guide for more information on system communications and communications in general.