Core Docs - Engagement - View your Schedule (Toolbox)

Rock Version: v20.0
Last Modified: 2026-05-01 1:40 PM

But before we delve into the capabilities of the Schedule Toolbox, keep in mind that it's just one part of the larger Group Scheduling framework. Soon, we'll cover the administrative configuration and the Group Scheduler, which is how Group Scheduling is set up and managed internally. And remember, while many of the examples may revolve around weekend serving schedules, don’t feel limited to that. Group Scheduling extends far beyond typical weekend service coordination. Don’t be afraid to think outside the box!

For instance, Group Scheduling can be used to:

The Schedule Toolbox can be accessed from your public-facing website via the My Account page. Let's explore the details, starting with the person’s Current Schedule.

Current Schedule

The Current Schedule is exactly what it sounds like. It shows the person's currently accepted, declined and pending serving engagements. But there's more to it than just glancing at a list of dates and times. Let's break down the features in this area of the Schedule Toolbox.

The Add to Calendar and Copy Calendar Link buttons described above won’t be available until you have an actual, confirmed schedule. In other words, nothing will go on your calendar if you haven’t Accepted anything yet. Keep in mind you may need to download these files multiple times as your schedule changes.

Block Settings
Be sure to review the settings for this block because there are a lot of them. For instance, you can change the text of buttons on the page, or you can disable some of the features entirely.

Cancelling a “Confirmed” assignment changes it to “Declined” automatically. A reason for declining will be required if the Group Type is configured to require a reason. Also, a Decline Note will appear if enabled in the block settings (both are off by default).

You may also notice that you can switch between schedulable family members on all panels of the Schedule Toolbox. Pictured below, Noah and Alex are not listed only because they do not belong to any schedulable groups.

Family members will appear in the Schedule Unavailability window (see below), even if they’re not schedulable.