Core Docs - Digital Publishing - Configure Media Accounts

Rock Version: v20.0
Last Modified: 2026-06-15 11:40 AM

It all starts with the Media Account. If you have media coming from different sources, like YouTube or Vimeo, then you’ll need a separate Media Account for each.

Typically, your first step will be a visit to the Rock Shop. There you'll find the plugins you'll need to sync Rock with your external video hosting provider. Our examples in this guide use the Vimeo plugin, but you could also use the YouTube plugin. More may be added in the future by plugin developers.

To add or manage accounts, navigate to Admin Tools > Media Accounts. Click the ti ti-plus button to add a new account. Refer to the plugin documentation for details on initially setting up your Media Account, typically requiring getting an API key.

Out of the box Rock ships with a Local Media Account Account Type that you can use to manually set up video and audio assets. To add this account simply give it a name and select Local Media Account as the Account Type. Keep in mind that if you're using the Local Media Account it will be a very manual process. You'll need to create the folders and meta data yourself, which is all automated if you're using a video provider plugin.

Media Folders and Media Elements

Rock uses Media Folders to group and organize individual Media Elements. For instance, the screenshot below shows the "RockU - Core" folder, which contains several videos (i.e., Media Elements) like the one for Campuses described at the start of this section.

The video service provider plugin that you're using will automatically create and manage your folders and elements for you. This is done through Rock's Sync Media job. This job will go out to your external video provider account and update Rock with additions or changes you've made. That means when a new folder or video gets uploaded to your account you don't need to do anything to get it added to Rock.

For each Media Folder you can choose what happens when new videos are added. For instance, you can have Rock automatically create a new Content Channel Item for the new video. You can also launch a workflow to perhaps alert someone that the new Content Channel Item needs their review. Let's take a closer look at these options.