Core Docs - Digital Publishing - Use Digital Media in Workflows

Rock Version: v19.0
Last Modified: 2026-02-17 3:09 PM

For many organizations, digital media is part of a training process. For instance, a new volunteer might need to watch certain videos to better understand the organization and how it works. Or you might have employees or volunteers who are required to watch a video as part of their job. Either way, you can accomplish tasks like these using Rock's media features and workflows.

All you need to do is use an attribute of type "Media Watch" in your workflow's form, and you're ready to go. The way it works is you can set a Completion Percentage, which indicates how much of the video the person is supposed to watch. This means the workflow form won't validate until the person has reached the percent of completion you set. The individual must actually watch that percentage of the video...skipping ahead doesn't count because the percentage represents unique seconds of the video.

Media Watch on Workflow Entry Form
When you're setting up the Form action on your workflow, make sure that the media watch attribute is both Visible and Editable.