Core Docs - Engagement - Set Schedule Availability (Toolbox)

Rock Version: v19.0
Last Modified: 2026-02-18 10:53 AM

Schedule Unavailability

Let's look at how to set the dates for when you’re unavailable to serve. The below screen can be accessed by clicking on the Schedule Unavailability button from the main Schedule Toolbox page.

Whoever is selected on the main Schedule Toolbox window will be at the top of the Individual list and will be automatically selected. The list of available groups from the Group drop-down is based on this person.

Update Schedule Preferences

The screen displayed below is accessible by clicking the "Update Schedule Preferences" button on the main Schedule Toolbox page. You can switch between groups by clicking on the headers at the top of the block. In block settings, you can choose to display the group's campus in these headers. If no abbreviated name is configured, the full campus name is used.

The person's assignment preferences can also be viewed and maintained from the Group Member Detail page.

Sign Up for Additional Times

The last stop on our tour of the Schedule Toolbox is the Sign-Up screen. Volunteers come here to sign up for serving opportunities that aren’t currently on their schedule. This page is easy to use; all you need to do is check the box next to the serving opportunity. You may also see an option to pick a preferred location if there are multiple locations from which to choose.

Availability in this list (e.g., 2 people needed) is based on the Desired capacity. Once the Desired number is reached, the slot is considered filled, though members can still sign up as long as the Maximum isn't hit.

Immediate Needs

Let's take a moment to spotlight a feature called Immediate Needs. Here, you'll discover serving opportunities requiring volunteers immediately. How immediate? You decide by setting the time frame. With Immediate Needs enabled, urgent serving opportunities are prioritized at the top of the list, highlighted in blue. Sign up by checking the box next to the time and selecting a location if applicable.

Immediate Needs are disabled by default but can be enabled in the block settings. There you’ll also find other related settings.