Core Docs - Church Management - Scan Checks

Rock Version: v19.0
Last Modified: 2025-10-31 10:06 AM

When you're ready you'll be at the home page. Here you can start scanning checks to a current batch listed or create a new batch right from this window by pressing the ti ti-plus icon next to the batches panel.

Now press the Scan button pictured below to start scanning and advance to the Scan Settings page.

The Scan Settings page (pictured below) lets you select which tender type you'll be scanning into Rock. In most cases you'll be scanning checks, but you can also select "Cash" if you want to scan the envelopes that the cash transaction came in.

Extra Features
The double-sided scanning and double document detection options are only available on scanners using the Ranger API. See Supported Scanners for more info on scanners that support the Ranger API.  

Now the check scanner will start scanning checks. If there is a problem reading one of the checks, it will immediately stop the scanning process and warn you of the error (upside down check, check facing backwards, etc.) From here, you can skip the bad scan and attempt a rescan, upload the scan as-is without the check account information, or stop the scanning process.

Capture Amount On Scan
When Capture Amount On Scan is enabled, you'll notice (pictured below) that the check scanning pauses for each check so you can add the amount. It also shows the Control Items and the Control Amounts at the top, which will be updated after each scan.

If Capture Amount On Scan is not enabled, the page pictured above will instead appear as pictured below. You’ll note below that the Control Items, Control Amounts and check amount fields are no longer visible.

After the scanner finishes with the batch of checks in its hopper, you can add more and scan again. When you’re done scanning, press the Close button. The main page (pictured below) will show the list of batches and the scanned items. From here, you can add and delete batches, view or delete individual transactions, or start scanning additional items.

When viewing transaction details, you can see the scanned date and time, the transaction date and time (determined by the batch date), and additional details of the transaction. You can also adjust the amount of the check and its disbursement for accounts.

The details page is also impacted by whether Capture Amount On Scan is enabled or not. It is enabled in the screenshot pictured above, so the check amount is available for editing. In the example pictured below, Capture Amount On Scan was not enabled, so there is no amount to edit, but the other details can still be viewed.

Dates Associated with Scanning
The Scanned Date/Time that you see in the Scanner Grid is the Date/Time that the scanned item was uploaded. The Transaction Date/Time of each scanned transaction is determined by the Batch Date at the time of the scan. Note that if the Batch Date was changed after some checks were already uploaded, the previously scanned checks would have the old Batch Date and the new scanned checks will have the new Batch Date.