Core Docs - Church Management - On-Site Collection Methods

Rock Version: v19.0
Last Modified: 2026-02-17 2:00 PM

Cash Transactions

Cash transactions come in two formats: anonymous gifts and gifts given by a known person. Let's look at how we tackle each one.

Anonymous Gifts

Typically, you'll enter an anonymous user into your database and link all anonymous gifts to this person. When you count up all of the anonymous cash for the weekend, you can add one transaction for this total amount and select the individual Anonymous.

Known Gifts

There are a couple of options when processing gifts from known individuals:

Process Credit Cards

You can add credit card transactions manually by going to the Contributions tab on a person's profile page. Either enter a one-time transaction by clicking the Add One-time Gift button, or you can create a recurring scheduled transaction by clicking the ti ti-plus button under Scheduled Transactions.  

Process Checks

Checks can be scanned using Rock's check scanning software. More information about setting up and using this software can be found in the Scan Checks section. Once the checks are all scanned, they must be matched to individuals and their amounts entered into the correct accounts. We'll discuss that next in the Matching Transactions article.

Match Transactions

When you've used the check scanning software to add checks or scanned images of envelopes to a batch you must match them to individuals before you can close the batch. To start this process, open the batch you want to work on under Finance > Batches and then click the Match Transactions button.

This will launch a screen to walk you through each check (or envelope) and allow you to tie them to an individual and enter the amounts into the proper accounts.

Saved Check Matching
Once a person is matched to a check via the check's MICR information their name will be displayed in the 'Individual' dropdown shown in item #5 above.

Multiple People Matching at the Same Time

With large batches you might want multiple people to work on matching at the same time. Rock allows this by making sure that each person gets a different record to work on.