Core Docs - Core Concepts - Set Up Electronic Signatures

Rock Version: v19.0
Last Modified: 2026-04-06 10:22 AM

Now that you've seen what electronic signatures can do, let's look at how to set them up.

Your first step in gathering electronic signatures will be to create a Document Template by navigating to Admin Tools > Settings > Signature Documents. The template will be used to generate the individual documents a person will sign. Out of the box, Rock ships with an example Photo Release template and a Field Trip Release template. You can use these templates as a reference for creating your own.

Signature Input Type
As described below, we very strongly recommend using a Typed signature and not a Drawn signature. Both are equally valid in terms of legal representation, however a drawn signature is considered Personally Identifiable Information (PII) and storing it in Rock may have additional legal consequences.

Using Multiple Signatures
By default, the template places a signature at the bottom of your PDF. To change its location, or add a signature in multiple different spots in your document, use <!-- [[ SignatureDetails ]] -->. Each instance of this keyword will be replaced with the signature instead of a single signature appearing at the bottom.

If you're using a legacy signature provider like SignNow, it's time to move your documents to Rock's built-in Electronic Signature tools. As of v19, third-party signature providers are no longer supported.